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VIAC

Design Book

Resources for SL Projects (Students)

SL Guidebook

Instructions on how to use the Guidebook: 

  1. Before starting on your SL Project, briefly read through the guidebook to get a rough idea of the relevant procedures. 

  2. During the execution phase, ensure that the RAMS are strictly adhered to. SL Groups who fail to comply will have their activities unendorsed. 

  3. After the SL Project is completed, check the SL guidebook for relevant documents to be submitted for endorsement purposes.

Necessary Documents

SL Proposal Template

Download a copy for your use.

with effect from 8 February 2025.

RAMS Template (For High Risks Projects)

Download a copy for your use. 

with effect from 1 March 2024.

RAMS Sample

Download a copy for your use.

with effect from 1 March 2024.

SL Consent Form

Download a copy for your use.

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With effect from 1 July 2024.

VIA Seed Fund Form

Download a copy for your use.

with effect from 24 February 2024.

VIA Seed Fund Monthly Accounts Template

Download a copy for your use.

with effect from 24 February 2024.

Final Report Template

Download a copy for your use.

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with effect from 21 August 2022.

SL Endorsement Letter 

Download a copy for your use.

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CIP Hours Log

Download a copy for your use.

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(click on the icons to access the documents!!)

All the forms and samples here are for use in Hwa Chong VIA Service Learning context only. 

Necessary Forms

Take note to fill in Proposal Submission Form before High Risk RAMS Form

Fill in High Risk RAMS form to kickstart RAMS vetting process for only High Risk Assessment Level projects

Fill in Proposal Submission Form to indicate ready-to-start status for ALL SL Projects to get approval in ISP

(click on the buttons to access the forms!)

Fill in Completion Form to indicate completion of SL Project

FAQs (Frequently Asked Questions)

What is considered an SL? 

An SL project is one with activities planned by the OT members, which meet the needs of the selected organisation as well as the team’s service objectives. On the other hand, if an event is planned by the organisation and the OT members chip in to volunteer, it can only be considered as an individual CIP instead of an SL project.

 

There should also be some form of interaction with the organisation as CIP hours will be endorsed by the organisation. Thus, simply raising awareness about a general subject or hosting activities for the students typically does not qualify as an SL. 

Why am I not able to change the status of my project activity from 'rejected' to 'completed'?

Ensure that the following criteria are met:

  1. The end date must be earlier than the current date

  2. The team leader or a member has to complete the self-reflection survey

  3. A member has to upload a scanned PDF or document as a testimony

When will individual CIP hours be approved?

Two rounds of Endorsement Exercises will take place annually. All completed CIP activities and SL projects submitted in End Project Form between August and May will be endorsed in June, while those submitted between May and July will be endorsed in September. Specific deadlines for each round will be announced (keep a lookout on iEMB or mass announcement to submit all relevant documents) The VIA Unit will need time to look through your VIA activities. Just be sure to upload all required documents to the ISP.

If I conducted an activity before my proposal was approved on ISP, can the CIP hours be counted? 

Any activities conducted prior to approval of the team's proposal will not be acknowledged and endorsed for CIP hours; the team will also face disciplinary actions and the proposal will be rejected. While planning for your project, do take into account overall time needed for the proposal to be approved. 

Ask a question

And we will answer!

Ask a question

And we will answer!

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